Posted by Stephanie Jones on Tue, Aug 17, 2010 @ 02:40 PM
It starts slowly. Someone in human resources hears about document management at a networking event or trade show. They come back to the office, excited to be getting rid of their paper employee files once and for all.
After a few weeks (okay, months might be more realistic unless they have interns) of using document management, the file cabinets in their department start disappearing. Desks are no longer piled high with resumes and benefit applications. People start to notice the paperless office, but don't know what to make of it.
Until... they receive their first resume electronically. Meaning, someone in HR e-mails a candidate's resume, writing samples and references to a hiring manager in the Marketing Department. There is NO paper involved. There is no paper to be found, in fact.
The Marketing Manager loves the idea of storing archived press releases, marketing collateral and product photos online. So, during the next manager's meeting, she brings up the idea of adding document management in the Marketing Department. The Sales Manager hears about it (and, of course, needs it right away). Legal is curious. Operations would like to add it next year. And the roll out of document management company-wide begins.
Most web-based document management systems are so versatile, any department in any company in any industry can use them. And, fees shouldn't increase much by adding additional users or file cabinets.
If you are currently using document management and haven't rolled it out company-wide yet, now is the time!
In weeks, you can have a customized document management system working for your entire company -- saving everyone time, money and space!
Posted by Stephanie Jones on Fri, Jul 30, 2010 @ 10:40 AM
Someone asked me the other day what eBridge Solutions' unique selling proposition was. The answer: Our web-based document management system is the easiest to use on Earth. That's why our slogan is 'Simply Paperless.'
After we give prospective customers 30-minute demonstrations of our web-based document management system, most feel they can use it without additional training. And, they're right.
It's as simple as:
- Log into your eBridge Solutions account online.
- Scan a paper document.
- Assigning it up to seven unique values (like first name, invoice number or date).
- Click the 'Submit' button.
Once you've done that, you are able to:
- Shred the paper document.
- Find the document online using those index values or by doing a keyword search of any typewritten word on the page.
- Share documents with anyone that has e-mail.
- Review a document while someone else has it open.
- Add notes and annotations to the document.
- Restrict who can and can't see certain information.
And, getting started with eBridge couldn't be easier. You could actually be scanning in a few days, depending on what type of scanner you have. (If it's TWAIN-compliant, you're good!)
So there you have it. eBridge Solutions' USP: we're the easiest document management system you could use.
If you don't believe me, sign up for one of our online webinars - every Tuesday and Thursday - and see for yourself how easy it to be Simply Paperless.