Eliminate file cabinets with document management
Posted by Stephanie Jones on Wed, Jul 28, 2010 @ 07:55 AM
Do you know how much file cabinets cost? I spend a lot of time writing about why people should go paperless with eBridge Solutions' web-based document management. I often cite eliminating file cabinets as a reason. But, I was recently looking for some metal file cabinets for a video we're working on and got a big surprise: file cabinets are expensive!
Online, I found file cabinets that cost anywhere from $100 to $500 (and that doesn't include shipping). Then, I thought I would be able to find cheap ones at the used furniture store, but even there file cabinets were $40 or $50.
What I want to know is WHY? Why are businesses continuing to store their important documents in heavy metal boxes? Don't they know that putting files in file cabinets does not mean they are stored permanently? Nor does it mean those records are secure. (Who can't pick a lock these days with all of those CSI-type shows?)
eBridge Solutions' document management customers have all but done away with file cabinets. In fact, one of our favorite insurance customers, George Dakkak, was able to donate 15 cabinets to his local church after his staff finished scanning in all of his old customer files.
If you are getting ready to buy a file cabinet, stop. Instead, buy a document management system like eBridge. Scan the files you were going to store and then you can shred that paperwork. Documents scanned into eBridge Solutions are given a date and time stamp that allow them to be considered legal originals.
If you want to find out other ways document management systems can save you money, sign up for one of eBridge's online webinars.